Category: Maintenance RFPs
Status: Closed



Notice is hereby given that sealed proposals will be received by the City of Liberty Hill, Texas for the LIBERTY HILL SWIM CENTER CLEANING, MAINTENANCE, AND CHEMICAL MANAGEMENT. Proposals must be received by 11:00 a.m. on Friday, July 8, 2022.



The City of Liberty Hill is soliciting proposals for the Cleaning, Maintenance, and Chemical Management of the new Liberty Hill Swim Center, which will be located at City Park, 251 CR 200, Liberty Hill, TX 78642. The Swim Center is expected to open August 2022. The swim season will be April 1st – September 30th annually and is subject to change.


  • Swim Center Maintenance
    1. Inspect for visible problems.
    2. Report any unusual conditions or necessary repairs. City will receive quote for necessary repairs.
    3. Service components of filtration and backwash.
    4. Service chemical feed system and controller if installed.
  • Cleaning (3x week from April – October, 1x week November – March)
    1. Vacuum, brush, and spot vacuum pool.
    2. Skim surface of pool.
    3. Clean pump strainers.
    4. Clean storage and pump room as needed.
  • Emergency Cleanings/After Hours Calls
    1. Clean contamination due to feces or vomit as needed.
    2. Clean vandalism as needed.
  • Chemical & Water Maintenance
    1. Conduct water analysis.
    2. Install and manage Chemical Controller and chemicals, or manage manually, to effectively maintain the swimming pool’s chemical balance. The alkalinity, calcium, and stabilizer levels in pool must be maintained using these chemicals:
      • Chlorine
      • Calcium Hypochlorite for shocking
      • Pool acid



  • PH: between 7.2 and 7.8
  • Total Alkalinity: between 80 and 120
  • Free Chlorine Residual: between 1.0 and 3.0 ppm
  • Chlorine Stabilizer: less than 100 ppm
  • Calcium Hardness: between 150 and 400ppm



  • Effective date of contract is 12 months. Expected beginning date is August 2022.
  • Contractor will be responsible for all taxes and other related cost. The City is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. Do not include tax in response.
  • Monthly billing due will be due by the 25 of each month all will be paid by the end of the following month.
  • Owner/Contractor may terminate contract with a 30-day written notice. Notice should be mailed to The City of Liberty Hill, Attn: Jay Holmes, 926 Loop 332, Liberty Hill, TX 78642.


Submission Deadline:

11:00 a.m. Friday, July 8, 2022

Responses must be received in the City office before opening date and time.


All responses shall be signed and dated by a person having the authority to bind the firm in a contract. Responses that are not signed and dated will be rejected.

Submission Requirements:

The following items are required in each response. 

  • Cover Letter – Include a cover letter with company name, address, phone number, project contact and principal signature is required, expressing interest in the project, and certifying that sufficient resources in personnel, equipment, and time are available and can be committed to this project.
  • Relevant Experience – List projects of a similar nature with which the consultant team has had direct experience. Be specific on why the referenced projects are similar to this project, including but not limited to project location, description, date of implementation, and services provided by your firm for the project. 
  • References – List references and contact information from other municipalities or public aquatic centers.
  • Cost – Include costs for maintenance, cleaning, and chemical management. Also include separate costs for after hours calls and emergency cleanings.
  • Insurance – Attach copy of current insurance policy. See Insurance Requirements in Attachment A.
  • Other Recommendations – Include any other recommendations not included in this RFP. Explain the necessity and list the cost of these items separately.


Submission Process:

Submit one (1) original, three (3) hard copies and an electronic (thumb drive) version of the response (as a single, combined file) to City Hall, Attn:  Director of Public Works at the address below. Be sure to put on the envelope in the front, bottom left corner: DO NOT OPEN – Liberty Hill Swim Center Cleaning, Maintenance, and Chemical Management RFP.



City Hall

Attn: Jay Holmes, Director of Public Works

926 Loop 332

Liberty Hill, TX 78642


Proposal Opening:

Proposals will be opened at 11:00 a.m. on Friday, July 8, 2022 at City Hall.

Proposals received after the date and time of proposal opening will be returned unopened.  After receipt of proposals, no proposal may be withdrawn within ninety (90) days after the date of proposal opening.  The City of Liberty Hill reserves the right to reject any or all proposals and to waive any informality in proposals received.


The successful contractor shall indemnify, defend, and hold the City of Liberty Hill, its officers, officials, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, or for damage to any property, arising from or caused by any act or omission of contractor, its officers, employees, agents, or subcontractors, in performing its obligations under this contract.



Any questions related to this RFP, including proposal specifications, should be referred to the Director of Public Works, Jay Holmes (). Other correspondence to or with city staff and city councilmembers during this procurement process, besides questions or clarifications about this RFP which may be publicly shared with all interested parties, may subject the respondent to disqualification.

Publication Date/Time:
6/3/2022 8:00 AM
Closing Date/Time:
7/8/2022 11:00 AM
Submittal Information:
City Hall Attn: Jay Holmes, Director of Public Works 926 Loop 332 Liberty Hill, TX 78642
Bid Opening Information:
Friday, July 8 @ 11:00 a.m.
Contact Person:
Director of Public Works, Jay Holmes (

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