City Secretary

 The City Secretary is responsible for preparing and coordinating the agenda for the City Council and works with staff to provide information to City Council to make informed decisions.

OPEN MEETINGS

The City Secretary is responsible for notifying the public of Open Meetings of the City of Liberty Hill which includes meetings of City Council, City Board and Committee Meetings, Special Meetings, Public Hearings and other public notifications to comply with the State Open Meetings Act. For information on Open Meetings, go to open meetings. To see upcoming public meetings of City Council, City Boards and Committees go to the City’s Public Meetings Calendar.  

PUBLIC COMMENTS

You may submit Public Comments in person or via email to the City Secretary ([email protected]).   Please indicate exactly the date of and meeting Board or Committee (or Council itself) that you wish to speak at.  

Public Comments Form

OPEN RECORDS REQUESTS

The City Secretary is the Public Information Officer for the City of Liberty Hill.  The Public Information Act Poster for the City is  here. The City Council recently adopted updated policies and procedures for processing Open Records Requests.  You can view this new Ordinance here (Ord. #2023-O-013).  You may request records via our GOVQA software at the 'Electronic Records Center' at this link.  This is the official email address to submit Open Records Requests - [email protected] if you do not want to enter your request into the Electronic Records Center. We will do it for you.   

MINUTES & AGENDAS

Meetings of City Council, City Boards and Committees require permanent record of discussion and actions. The City Secretary drafts detailed minutes for the City Council. Minutes of these meetings provide a record of activities on the history and policy of the community. To review agendas and minutes of meetings of City Council, Parks & Recreation Board of Directors, Planning & Zoning Commission, Liberty Hill Economic Development Corporation Board of Directors, Public Works Commission, LH20 Task Force and other City meetings log on to Agendas.

ELECTIONS

Overseeing City elections is a responsibility of the City Secretary. This includes preparation, providing documentation to Order an Election, information for prospective City Council Candidates, post and publish the Notice of Election in English and Spanish, oversee conduct of the election in coordination with Williamson County Elections Administrator, coordinate the Canvass of Election Results, arrange swearing-in of newly elected Council Members as well as members of Boards or Committees and maintain results in the City Election Register. Liberty Hill City Council Elections are held in May. Election for Mayor and Council Members are held on their schedule for 3-year terms.  If you are interested in information from the Williamson County Elections Office, please visit their website here. 

OFFICIAL DOCUMENTS

Meeting minutes can be found at the Agendas and Meeting minute section of this website.  

After City Council passes an Ordinance the City Secretary’s office oversees processing of ordinances. Click  City Code of Ordinances.  Unfortunately, this City Code has not been updated in several years.  A newly codified, updated City Code was adopted by City Council on September 13, 2023 as Ordinance #2023-O-033.    Please contact the City Secretary for details.  

TEXAS ALCOHOLIC BEVERAGE PERMITS

The City Secretary verifies compliance with City ordinances regarding Texas Alcoholic Beverage Permits (TABC), distance regulations and reviews applications and signs TABC permits within the city limits.

The City Secretary’s Office is located in City Hall at 926 Loop 332 in Historic Downtown Liberty Hill and is open Monday through Friday from 8:00 am to 5:00 pm. You may reach the City Secretary at 512-778-5449 or via email to Elaine Simpson.

BOARD AND COMMITTEE MEMBERS / CITY OFFICIALS

The City Secretary coordinates the process for appointments made by City Council to City Boards and Committees and provides assistance to Boards or Committees with their activities and operations throughout the year.  To read more about the Board and Committees of the city, click here.  This may include connecting the Mayor and City Council by responding to citizen inquiries and connecting constituents with their elected officials.

CUSTOMER SERVICE

The City Secretary assists with questions, comments, and complaints from the public.

PROCLAMATIONS

Residents may request a ceremonial proclamation from the Mayor to honor individuals, organizations, and special dates. Learn More

NEWSPAPER OF RECORD - WILLIAMSON COUNTY SUN 

The City Secretary publishes legal notices, Ordinance captions, election information and other items in the city's official newspaper of record - The Williamson County SUN.   The website for the SUN is here.